1.3 USER INTERFACE


The user interface is very different to previous versions of Power Point. Once you get used to it, it becomes very easy to use. Microsoft has created online training modules, which tell you how to find familiar commands in the new interface.

The File Tab

In the Ribbon on top-left corner of the new interface you will find the File tab, which replaces the File menu from previous versions of PowerPoint. Click this button to reveal options allowing you to Save and Print files. It contains a list of your most recently accessed presentations, and it contains the PowerPoint Options button, which take you to options previously found in the Tools menu under Preferences.

The Quick Access Toolbar

Situated to the right of the Office button, the Quick Access toolbar holds buttons that can be accessed from all views of PowerPoint. Whatever you are currently doing, you will be able to access these commands. Initially, the toolbar contains a Save button and Undo and Redo buttons, but you can easily customize the Quick Access Toolbar to hold your favorite commands.



The Ribbon



The ribbon contains eight tabs, each relating to a specific task. Each tab contains several groups of tools; here the Clipboard, Slides, Font, and Paragraph groups are visible.

Each group contains related buttons, menus, and lists. Some groups have an arrow in the bottom right corner, which gives a dialog box when clicked.

The Ribbon and the Tabs

The Ribbon contains buttons for all the different functions that you have access to in Power Point. The Ribbon is divided into a series of Tabs that group the many buttons, making it easier to navigate.

Sometimes some extra Tabs will appear that are only shown when you work with certain elements, such as charts and Tables.

Thumbnails

To the left of the slide there is a bar that shows thumbnails of each slide in your presentation. By clicking on a thumbnail, you can immediately skip to that slide. You can also change the order of your slides by clicking and holding the left mouse button while dragging the thumbnail up or down relative to the other slides. At the top of the panel there are two Tabs. One chooses thumbnail view, and the other chooses outline view. Outline view displays a list of headlines from each slide. Here you can also move the slide up and down in the presentation.

Note Field

Below the slide, there is a note field where you can attach comments and explanations to each slide. The notes are not displayed when you show your presentation or print transparencies. Instead, you can print out pages with thumbnails of each slide where the notes also appear. It might be an advantage if you need cues or explanatory notes during a presentation, or if you choose to print handouts for your audience.

The Status Bar

The status bar at the bottom left shows current information about which slide you are working on, which color theme you have chosen, and which language the spell checker is set to.

View Buttons

The view buttons can change the way the presentation will be shown. The different views are good for their respective purposes.

Normal View

The Normal button switches to normal view. It is the view you want when you are working with individual slides and their content.

Slide Sorter

Slide Sorter shows all your slides as thumbnails. It is thus easy to move them around if you want to reorder. You usually use Slide Sorter when you are about to complete your presentation.

Slideshow

In Slideshow, you start the playback of your presentation from the current slide. It does not start from the beginning of the presentation. To view the presentation from the beginning, you can select the View Tab in the Ribbon and click the Slideshow button.

The presentation will be shown in “full screen mode”. To forward your slides you can click with the mouse. To exit the slideshow, press the ESC key top left on the keyboard.

 

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